Effective Date: October 9, 2025

Birches School (“the School,” “we,” “our,” or “us”) values the privacy of our students, families, employees, and community members. This Privacy Policy explains how we collect, use, and protect information obtained through our website and related school systems.

1. Information We Collect

We collect only the information necessary to support school operations, programs, and communications. This may include:

• Personal Information: Names, addresses, email addresses, phone numbers, and student information provided during admissions, enrollment, event registration, or other school-related activities.

• Technical Information: Limited data such as browser type, device information, and pages visited on our website, used to improve site functionality.

• Program Information: Responses or materials submitted for academic, extracurricular, or community programs.

We do not collect sensitive personal data (such as credit card or medical information) through our website unless it is required to fulfill a specific school-related service and protected by appropriate safeguards.

2. How We Use Information

Information collected is used solely for school purposes, including:

• Managing admissions, enrollment, and tuition.

• Communicating with families, alumni, and community members.

• Supporting classroom, extracurricular, and school-wide programs.

• Maintaining safety, compliance, and administrative operations.

• Improving our website and services.

We do not sell, rent, or trade personal information to third parties.

3. Information Sharing

We may share limited information with trusted service providers that help the School operate its programs, such as learning management systems, student information systems, email platforms, or payment processors.

These providers are required to safeguard your data and use it only for the purpose of providing contracted services to the School.

We may also disclose information if required by law or to protect the safety and rights of students, staff, or the School community.

4. Data Security

The School uses reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. Access to personal data is restricted to authorized employees and service providers who need the information to perform their duties.

5. Cookies and Website Analytics

Our website may use cookies or analytics tools to understand how visitors use our site and to improve functionality. No personally identifiable information is stored in cookies or shared externally.

6. Children’s Privacy

Birches School does not knowingly collect personal information directly from children under 13 without parental consent. Any information about students is collected and used only in accordance with applicable laws and school purposes.

7. Your Choices

Families and community members may request to review, update, or delete their personal information maintained by the School by contacting the administration office.

You may also opt out of certain communications (such as newsletters or event announcements) at any time.

8. Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. The revised version will be posted on this page with a new effective date.

9. Contact Us

If you have questions or concerns about this Privacy Policy or how your information is handled, please contact:

Birches School
100 Bedford Road. Lincoln, MA 01773

781-259-8100